Capture Management Software
Capture management software that speaks GovCon
Contracts are won in capture, not in the proposal. GovConvert runs the whole motion — identify, qualify, capture, propose, win — in one system that already knows what a NAICS code and a set-aside are.
$105 per user, per month · Deploys into your own Azure tenant · Cancel anytime
The capture lifecycle, covered end to end
Five stages every winning pursuit moves through — and what GovConvert does at each one.
- 1
Identify — Find the opportunities that fit — before the window shrinks.
Opportunity radar searches SAM.gov, FPDS, and your GovWin IQ subscription every 30 minutes, filtered to your NAICS, set-asides, agencies, and thresholds. Matches land in your inbox.
- 2
Qualify — Decide what deserves B&P dollars, with evidence instead of gut feel.
Relationship scoring on access, influence, alignment, and trust; agency heat maps; Pwin analytics; and a recompete calendar showing value at risk.
- 3
Capture — Work the deal: relationships, teaming, intel, and gate reviews.
Full capture lifecycle with stages, probability, win themes, and gate reviews. Teaming partners, NDAs, and agreements tracked in one register. Scheduler for briefings — inside your tenant.
- 4
Propose — Turn everything you captured into a compliant, compelling response.
First Draft AI writes proposal sections from your templates and past wins — inside your tenant. Color-team reviews (Pink, Red, Gold) on a shared calendar; past-performance library with coverage gaps flagged.
- 5
Win & learn — Close it out and make the next bid smarter than the last.
Win/loss analysis by reason, value, and agency. CPARS-style past-performance records feed straight back into the next proposal.
Want the screens for each stage? The product tour follows this exact order.
Five ways teams run capture today
Spreadsheets
Free, flexible, and fine — until the second person opens it. No alerts, no audit trail, no relationship memory, and one bad sort from disaster.
Generic CRM (Salesforce, HubSpot)
Great commercial tools that don’t speak GovCon. Every federal concept becomes a custom object and a consultant invoice — and the vendor cloud joins your compliance scope.
Point tools (alerts + scheduler + proposal app)
Each one decent alone. Together: four logins, four invoices, no shared truth, and you as the integration.
Enterprise capture suites
Powerful, but priced behind "contact sales," implemented over quarters, and still hosted in someone else’s cloud.
GovConvert
The whole lifecycle, GovCon-native, deployed in your own Azure tenant, at $105 per seat published right on the site. Live in about an hour.
Deeper dives: vs Salesforce & HubSpot · vs GovWin IQ · handling CUI? the CMMC-compliant CRM question
Capture management, in plain terms
What is capture management?
Capture management is the disciplined pursuit of a specific government opportunity between "we found it" and "proposal submitted" — building relationships with the buying agency, shaping your win themes, assembling the right team, and passing gate reviews that decide whether the pursuit deserves more investment. It’s where contracts are actually won; the proposal just writes down what capture earned.
How is capture management different from business development?
BD is the wide end of the funnel: markets, agencies, and long-term positioning. Capture is deal-specific: one opportunity, one strategy, one Pwin to move. Proposal management is the final sprint. Good software holds all three in one pipeline so nothing gets lost in the handoffs — which is exactly what GovConvert does.
What should capture management software include?
At minimum: opportunity discovery tuned to your NAICS and set-asides, a pipeline with stages and gate reviews, relationship and teaming tracking, Pwin and win/loss analytics, and proposal support. If you handle CUI, add the requirement most lists forget: it has to live somewhere your compliance boundary allows.
What does capture management software cost?
Most vendors won’t tell you until you book a call. GovConvert is $105 per user per month with every feature included, plus the modest Azure infrastructure it runs on in your own tenant — typically a few hundred dollars a month for a small team, billed by Microsoft at your rates.
Run one pursuit through it and see
Bring a live opportunity to a 30-minute demo. We’ll walk it from radar match to gate review on your filters and your data — and you’ll know within the half hour whether this beats the spreadsheet.