Capture Management Software
Capture management software that speaks GovCon
Pursuits stall at the handoffs between discovery, capture, and proposal. GovConvert holds all three in one pipeline, reads NAICS codes, set-asides, SAM.gov, and FPDS natively, and drafts proposals with AI that runs inside your tenant.
$105 per user, per month · Deploys into your own Azure tenant · Cancel anytime
The capture lifecycle, covered end to end
The five stages of a pursuit, and what you get at each one.
- 1
Identify — Find the opportunities that fit your NAICS codes and set-asides.
The Intelligence Feed searches SAM.gov and FPDS every 30 minutes, filtered to your NAICS codes, set-asides, agencies, and dollar thresholds. Matches arrive in your inbox.
- 2
Qualify — Decide which pursuits earn B&P dollars, using evidence.
Relationship scoring on access, influence, alignment, and trust; agency heat maps; Pwin analytics; and a recompete calendar showing value at risk.
- 3
Capture — Work the pursuit: relationships, teaming, and gate reviews.
Full capture lifecycle with stages, probability, win themes, and gate reviews. Teaming partners, NDAs, and agreements are tracked in one register. Bookings schedules the briefings, inside your tenant.
- 4
Propose — Convert the capture work into a compliant response.
First Draft AI writes proposal sections from your templates and past wins, inside your tenant. Color-team reviews (Pink, Red, and Gold) run on a shared calendar. The past-performance library flags coverage gaps.
- 5
Win and learn — Close out the pursuit and record what the next bid needs.
Win/loss analysis by reason, value, and agency. CPARS-style past-performance records feed into the next proposal.
The product tour shows the screens for each stage, in this order.
Five approaches to running capture
Spreadsheets
Free, flexible, and workable for a single owner. They provide no alerts, no audit trail, and no relationship history, and a saved sort can corrupt the view for everyone.
Generic CRM (Salesforce, HubSpot)
Capable commercial tools without federal concepts. Each federal concept becomes a custom object and a consulting engagement, and the vendor cloud enters your compliance scope.
Point tools (alerts + scheduler + proposal app)
Each tool works on its own. Together they produce four logins, four invoices, no shared record, and integration work carried by your team.
Enterprise capture suites
Capable, but priced behind a sales call, implemented over quarters, and hosted in the vendor cloud.
GovConvert
The full lifecycle, GovCon-native, deployed in your own Azure tenant, at $105 per seat published on this site. Live in about an hour.
Deeper dives: vs Salesforce & HubSpot · vs GovWin IQ · handling CUI? the CMMC-ready CRM question
Capture management, in plain terms
What is capture management?
Capture management is the structured pursuit of a specific government opportunity between discovery and proposal submission. It covers building relationships with the buying agency, shaping win themes, assembling the team, and passing the gate reviews that decide whether the pursuit earns more investment. The proposal then documents the position that capture established.
How is capture management different from business development?
Business development covers markets, agencies, and long-term positioning. Capture is specific to one opportunity, with one strategy and one Pwin to move. Proposal management is the final stage. GovConvert holds all three in one pipeline, so information is not lost at the handoffs.
What should capture management software include?
At minimum: opportunity discovery tuned to your NAICS codes and set-asides, a pipeline with stages and gate reviews, relationship and teaming tracking, Pwin and win/loss analytics, and proposal support. If you handle CUI, add one more requirement: the system must run somewhere your compliance boundary permits.
What does capture management software cost?
Most vendors publish no price and require a sales call. GovConvert is $105 per user per month with every feature included. You also run the Azure infrastructure in your own tenant. Base Azure costs are about $55 a month depending on options and settings, billed by Microsoft at your rates.
Run one pursuit through GovConvert
Bring a live opportunity to a 30-minute demo. We walk it from Intelligence Feed match to gate review, on your filters and your data.